Eagle Hammock Community Development District
Meeting Agenda December 8, 2022

Eagle Hammock
Community Development District

219 E. Livingston St., Orlando, Florida 32801 Phone: 407-841-5524 – Fax: 407-839-1526

December 1, 2022

Board of Supervisors Eagle Hammock
Community Development District

Dear Board Members:

A meeting of the Board of Supervisors of the Eagle Hammock Community Development District will be held on Wednesday, December 8, 2022, at 10:00 AM at the Offices of Highland Homes, 3020 S. Florida Ave., Suite 101, Lakeland, FL 33803.

Zoom Video Join Link: https://us06web.zoom.us/j/81457711202
Call-In Information: 1-646-876-9923
Meeting ID: 814 5771 1202

Following is the advance agenda for the meeting:

Board of Supervisors Meeting

Roll Call
Public Comment Period (1Speakers will fill out a card and submit it to the District Manager prior to the beginning of the meeting)
Organizational Matters
Swearing in of Appointed Supervisor Brian Walsh (Appointed at the August 24, 2022 Board Meeting)
Transition of Board Seats (resignation letters to be provided under separate cover)
Appointment to Fill Vacant Board Seats
Administration of Oaths to Newly Appointed Supervisors
Consideration of Resolution 2023-01 Electing Officers
Approval of Minutes of the August 24, 2022 Board of Supervisors Meeting
Appointment of Audit Committee
Staff Reports
Attorney
Engineer
Field Manager’s Report (to be provided under separate cover)
Consideration of Proposals for Landscape Maintenance Services (to be provided under separate cover)

1 Comments will be limited to three (3) minutes
Consideration of Proposals for Aquatic Maintenance Services (to be provided under separate cover)
District Manager’s Report
Balance Sheet & Income Statement
Other Business
Supervisors Requests and Audience Comments
Adjournment

Audit Committee Meeting

Roll Call
Public Comment Period
Audit Services
Approval of Request for Proposals and Selection Criteria
Approval of Notice of Request for Proposals for Audit Services
Public Announcement of Opportunity to Provide Audit Services
Adjournment

Section III

Section E
RESOLUTION 2023-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE EAGLE HAMMOCK COMMUNITY DEVELOPMENT DISTRICT ELECTING THE OFFICERS OF THE DISTRICT AND PROVIDING FOR AN EFFECTIVE DATE.

Whereas, the Eagle Hammock Community Development District (hereinafter the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated within the City of Eagle Lake, Polk County, Florida; and

Whereas, the Board of Supervisors of the District (“Board”) desires to elect the Officers of the District.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE EAGLE HAMMOCK COMMUNITY DEVELOPMENT DISTRICT:

Section 1. The following persons are elected to the offices shown:

Chairperson	 		
Vice Chairperson	 		
Assistant Secretary	 		
Assistant Secretary	 		
Assistant Secretary	 		
Assistant Secretary	 		
Assistant Secretary	 		

Section 2.	This Resolution shall become effective immediately upon its adoption.

Passed and adopted this 8th day of December 2022.

ATTEST:	EAGLE HAMMOCK COMMUNITY DEVELOPMENT DISTRICT

Secretary / Assistant Secretary	Chairperson, Board of Supervisors

MINUTES
MINUTES OF MEETING EAGLE HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Eagle Hammock Community Development District was held on Wednesday, August 24, 2022 at 1:03 p.m. at 4900 Dundee Road, Winter Haven, Florida and by Zoom.

Present and constituting a quorum were:

Halsey Carson	Vice Chair
Dottie Mobley	Assistant Secretary
Wendy Kerr	Assistant Secretary Also, present were:
Jill Burns	District Manager, GMS
Roy Van Wyk	District Counsel, KE Law

The following is a summary of the discussions and actions taken at the August 24, 2022 Eagle Hammock Community Development District’s Regular Board of Supervisor’s Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order at 1:03 p.m. Three Supervisors were in attendance at the meeting constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
There were no members of the public present.

THIRD ORDER OF BUSINESS	Organizational Matters
Acceptance of Resignation from Branden Eckenrode
Ms. Burns stated that they received a resignation from Branden Eckenrode.

August 24, 2022	Eagle Hammock CDD

Appointment to Fill the Vacant Board Seat #4
Ms. Burns stated that she had talked to Brian Walsh prior to the meeting and the majority of the lots in this community resold to Highland Homes, so it made sense to put Brian Walsh on the Board.

Administration of Oath to Newly Appointed Supervisor
Ms. Burns stated that Brian Walsh was not present today, so he would be sworn in at a future meeting.

Consideration of Resolution 2022-42 Electing Officers
Ms. Burns noted that the electing officers would be Brent Elliott as Chair, Halsey Carson as Vice Chair, and the other three Supervisors will serve as Assistant Secretaries as well as George Flint. Ms. Burns would serve as Secretary.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the July 7, 2022
Continued Board of Supervisors Meeting and the July 13, 2022 Board of Supervisors Meeting
Ms. Burns presented the July 7, 2022 continued Board of Supervisors meeting minutes and the July 13, 2022 Board of Supervisors meeting. She asked for any comments, corrections, or changes. The Board had no changes to the minutes.

FIFTH ORDER OF BUSINESS	Public Hearings
Public Hearing on the Adoption of the Fiscal Year 2021/2022 and 2022/2023 Budgets
Ms. Burns asked for a motion to open the public hearing.

2
August 24, 2022	Eagle Hammock CDD

Ms. Burns noted that there was no member of the public present.

Consideration of Resolution 2022-43 Adopting the District’s Fiscal Year 2021/2022 Budget and Appropriating Funds
Ms. Burns noted that this resolution was included in the agenda package for review. She noted that this was the prorated budget from the time that the District was established through the end of this fiscal year, which was September 30th. She explained that it was just admin expenses that were billed to the developer as incurred. She asked if anyone had any questions or changes to that budget. Hearing none,

Consideration of Resolution 2022-44 Adopting the District’s Fiscal Year 2022/2023 Budget and Appropriating Funds
Ms. Burns noted that this budget was contemplated that they would collect assessments on the tax bill for the platted lots in the community. She noted that for 2023 they had field expenses for the landscaping which were in the process of being turned over now. She noted that those estimates were based on a full year of maintaining all the landscaping streetlights and all of the replacement and irrigation repairs. She noted that for the amenity, it was based on the estimate for the opening that was more toward the mid to end of the fiscal year. She noted that the developer had notified them that they had a contract in place for next months $650 net on all the platted lots. She explained that they would levy $650 on the platted lots and then there was a developer contribution that would be for the difference in that amount. She asked for any questions or changes to that budget. Hearing none,

3
August 24, 2022	Eagle Hammock CDD

Consideration of Fiscal Year 2022/2023 Developer Budget Funding Agreement
Ms. Burns noted that this was included in the agenda package for review. She explained that this was with Eagle Hammock of Eagle Lake. She stated that this was the entity that would be funding the difference from the $650 net that was in their contract.

Public Hearing on the Imposition of Operations and Maintenance Special Assessments
Ms. Burns noted that this public hearing had been advertised in the paper and that they had sent a mailed notice to the property owners within the community.

Consideration of Resolution 2022-45 Imposing Special Assessments and Certifying an Assessment Roll
Ms. Burns noted that this resolution was included in the agenda package for review. She stated that this resolution certified the O&M assessments based on the budget that the Board just adopted. She stated that there was a collection schedule to collect all the platted lots on roll and then direct bill the developer contribution for anything they did in excess of that. She stated that it also certified the assessment roll.

4
August 24, 2022	Eagle Hammock CDD

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2022-46
Ratifying the Series 2022 Bonds
Ms. Burns stated that the District closed on that issuance on July 8, 2022. She explained that this resolution ratified, confirmed, and approved all the actions taken by the District officers and staff in the closing and issuance of the Series 2022 bonds. She asked if anyone had any questions. Hearing none,

SEVENTH ORDER OF BUSINESS	Consideration  of  Disclosure  of  Public
Financing
Ms. Burns stated that this document would be reported in the public records to notify potential property owners within the community of the assessments that had been placed on the land.

EIGHTH ORDER OF BUSINESS	Ratification of the Series 2022 Developer
Agreements and Acquisition Documents (including Acquisition of Improvements – Right of Way Documents)
Ms. Burns presented these agreements to the Board. Mr. Carson stated that they could do the agreements as one ratification of all of the developer agreements and acquisition documents.

5
August 24, 2022	Eagle Hammock CDD

NINTH ORDER OF BUSINESS	Consideration	of	Resolution	2022-47
Designation of a Regular Monthly Meeting Date, Time, and Location for Fiscal Year 2023
Ms. Burns stated that the schedule that was in the package was the second Thursday at 10:00 a.m. at Highland Homes office in Lakeland. She noted that she spoke with Brian Walsh, and that they were closing on all of the lots with them in September, so they discussed the transition. She noted that they would take it over since they would be done with the development. She stated that this new schedule would start in October.

TENTH ORDER OF BUSINESS	Ratification of 2022 Data Sharing and
Usage	Agreement	with	Polk	County Property Appraiser
Ms. Burns stated that Polk County required an annual agreement to be entered into. She noted that this would allow them to collect the assessments on the tax bill this coming November.

ELEVENTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Roy Van Wyk had nothing further to report.

Engineer
There being no update, the next item followed.

District Manager’s Report
Balance Sheet & Income Statement
Ms. Burns stated that there was no action necessary by the Board.

6
August 24, 2022	Eagle Hammock CDD

TWELFTH ORDER OF BUSINESS	Other Business
There being none, the next item followed.

THIRTEENTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There being none, the next item followed.

FOURTEENTH ORDER OF BUSINESS	Adjournment

Secretary/Assistant Secretary	Chairman/Vice Chairman

7

Section VI

Section C

Item will be provided under separate cover.

Section 1

Item will be provided under separate cover.

Section 2

Item will be provided under separate cover.

Section D

Section 1

Eagle Hammock
Community Development District

Unaudited Financial Reporting
September 30, 2022

Table of Contents

1

2-3

4

5
	Balance Sheet

	General Fund

	Construction Fund

	Month to Month
Eagle Hammock
Community Development District Combined Balance Sheet September 30, 2022

	General Fund	Debt Service Fund	Capital Projects Fund	Total Governmental Fund	
Assets:
Operating Account Due From Developer Prepaid Items Investments:
Series 2022 Reserve Revenue Construction Cost of Issuance	

$	15,797
$	25,000
$	10,000

$	-
$	-
$	-
$	-	

$	-
$	-
$	-

$	127,873
$	37,086
$	-
$	-	

$	-
$	-
$	-

$	-
$	3,393,190
$	3,872	

$	15,797
$	25,000
$	10,000

$	127,873
$	37,086
$	3,393,190
$	3,872	
Total Assets	$	50,797	$	164,959	$	3,397,062	$	3,612,819	

Liabilities:
Accounts Payable	

$	15,423	

$	-	

$	-	

$	15,423	
Total Liabilities	$	15,423	$	-	$	-	$	15,423	

Fund Balances:
Nonspendable:
Deposits and Prepaid Items Restricted for:
Debt Service Capital Projects
Unassigned	

$	10,000

$	-
$	-
$	25,374	

$	-

$	164,959
$	-
$	-	

$	-

$	-
$	3,397,062
$	-	

$	10,000

$	164,959
$	3,397,062
$	25,374	
Total Fund Balances	$	35,374	$	164,959	$	3,397,062	$	3,597,396	
					
Total Liabilities & Fund Balance	$	50,797	$	164,959	$	3,397,062	$	3,612,819	

1
Eagle Hammock
Community Development District General Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending September 30, 2022

	Proposed	Prorated Budget	Actual		
	Budget	Thru 09/30/22	Thru 09/30/22	Variance	

Revenues					
Assessments - Direct	$	-	$	-	$708	$	708	
Developer Contributions	$	75,516	$	75,516	$	96,729	$	21,213	
Total Revenues	$	75,516	$75,516	$97,436	$21,920	

Expenditures:					
General & Administrative:					
Supervisor Fees	$	7,000	$	7,000	$	-	$	7,000	
Engineering	$	8,750	$	8,750	$	-	$	8,750	
Attorney	$	14,583	$	14,583	$	14,508	$	75	
Dissemination	$	-	$	-	$	1,250	$	(1,250)	
Management Fees	$	20,417	$	20,417	$	19,005	$	1,412	
Information Technology	$	1,050	$	1,050	$	815	$	235	
Website Maintenance	$	2,450	$	2,450	$	2,565	$	(115)	
Telephone	$	175	$	175	$	-	$	175	
Postage & Delivery	$	583	$	583	$	52	$	531	
Insurance	$	5,000	$	5,000	$	2,849	$	2,151	
Copies	$	583	$	583	$	4	$	579	
Legal Advertising	$	10,000	$	10,000	$	14,510	$	(4,510)	
Contingency	$	4,000	$	4,000	$	-	$	4,000	
Office Supplies	$	365	$	365	$	62	$	303	
Travel Per Diem	$	385	$	385	$	-	$	385	
Dues, Licenses & Subscriptions	$	175	$	175	$	125	$	50	
Total General & Administrative:	$	75,516	$	75,516	$	55,744	$	19,772	
Operation and Maintenance					
Field Expenses
Water and Sewer	
$	-	
$	-	
$	43	
$	(43)	
Landscape Maintenance	$	-	$	-	$	6,275	$	(6,275)	
Total Field Expenditures:	$	-	$	-	$	6,318	$	(6,318)	
					
Total Expenditures	$	75,516	$	75,516	$	62,062	$	13,454	
					
Excess (Deficiency) of Revenues over Expenditures	$	-		$	35,374		
					
Fund Balance - Beginning	$	-		$	-		
					
Fund Balance - Ending	$	-		$	35,374		

2
Eagle Hammock
Community Development District Debt Service Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending September 30, 2022

Adopted	Prorated Budget	Actual		
Budget	Thru 09/30/22	Thru 09/30/22	Variance	

Revenues					
Assessments - Direct	$	-	$	-	$	3,007	$	3,007	
Assessments - Lot Closings	$	-	$	-	$	33,825	$	33,825	
Interest	$	-	$	-	$	254	$	254	
Total Revenues	$	-	$	-	$	37,086	$	37,086	

Expenditures:					
Interest - 11/01	$	-	$	-	$	-	$	-	
Principal - 05/01	$	-	$	-	$	-	$	-	
Interest - 05/01	$	-	$	-	$	-	$	-	
Total Expenditures	$	-	$	-	$	-	$	-	
					
Excess (Deficiency) of Revenues over Expenditures	$	-	$	37,086		

Other Financing Sources/(Uses):					
Bond Proceeds	$	-	$	-	$	127,873	$	127,873	
Total Other Financing Sources (Uses)	$	-	$	-	$	127,873	$	127,873	
					
Net Change in Fund Balance	$	-	$	164,959		
					
Fund Balance - Beginning	$	-	$	-		
					
Fund Balance - Ending	$	-	$	164,959		

3
Eagle Hammock
Community Development District Construction Fund
Statement of Revenues, Expenditures, and Changes in Fund Balance
For The Period Ending September 30, 2022

Adopted	Prorated Budget	Actual		
Budget	Thru 09/30/22	Thru 09/30/22	Variance	

Revenues

Interest	$	-	$	-	$	9	$	9	
Total Revenues	$	-	$	-	$	9	$	9			

Expenditures:							
Capital Outlay - Cost of Issuance	$	-	$	-	$	275,073	$	(275,073)			
Total Expenditures	$	-	$	-	$	275,073	$	(275,073)			
							
Excess (Deficiency) of Revenues over Expenditures	$	-	$	(275,064)				

Other Financing Sources/(Uses):

Bond Proceeds	

$	

-	$	

-	$	3,672,127	

$	3,672,127			
Total Other Financing Sources (Uses)	$	-	$	-	$	3,672,127	$	3,672,127			
							
Net Change in Fund Balance	$	-	$	3,397,062				
							
Fund Balance - Beginning	$	-	$	-				
							
Fund Balance - Ending	$	-	$	3,397,062				

4
Eagle Hammock
Community Development District Month to Month

Oct	Nov	Dec	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Total	

Revenues													
Assessments - Direct	$	-  $	-  $	-  $	-  $	-  $	-	$	-	$	-	$	-	$	-	$	708	$	-	$	708					
Developer Contributions	$	-  $	-  $	-  $	-  $	-  $	-	$	-	$	-	$	35,000	$	25,000	$	-	$	36,729	$	96,729					
Total Revenues	$	-  $	-  $	-  $	-  $	-  $	-	$	-	$	-	$	35,000	$	25,000	$	708	$	36,729	$	97,436					

Expenditures:													
General & Administrative:													
Supervisor Fees	$	-  $	-  $	-  $	-  $	-  $	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-					
Engineering	$	-  $	-  $	-  $	-  $	-  $	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-					
Attorney	$	-  $	-  $	-  $	-  $	-  $	2,186	$	3,040	$	1,551	$	2,070	$	2,681	$	2,707	$	273	$	14,508					
Annual Audit	$	-  $	-  $	-  $	-  $	-  $	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-					
Assessment Administration	$	-  $	-  $	-  $	-  $	-  $	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-					
Arbitrage	$	-  $	-  $	-  $	-  $	-  $	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-					
Dissemination	$	-  $	-  $	-  $	-  $	-  $	-	$	-	$	-	$	-	$	417	$	417	$	417	$	1,250					
Trustee Fees	$	-  $	-  $	-  $	-  $	-  $	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-					
Management Fees	$	-  $	-  $	-  $	-  $	-  $	1,505	$	2,917	$	2,917	$	2,917	$	2,917	$	2,917	$	2,917	$	19,005					
Information Technology	$	-  $	-  $	-  $	-  $	-  $	65	$	125	$	125	$	125	$	125	$	125	$	125	$	815					
Website Maintenance **	$	-  $	-  $	-  $	-  $	-  $	65	$	1,875	$	125	$	125	$	125	$	125	$	125	$	2,565					
Telephone	$	-  $	-  $	-  $	-  $	-  $	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-					
Postage & Delivery	$	-  $	-  $	-  $	-  $	-  $	-	$	2	$	9	$	22	$	-	$	-	$	19	$	52					
Insurance	$	-  $	-  $	-  $	-  $	-  $	2,849	$	-	$	-	$	-	$	-	$	-	$	-	$	2,849					
Copies	$	-  $	-  $	-  $	-  $	-  $	-	$	-	$	-	$	-	$	4	$	-	$	-	$	4					
Legal Advertising	$	-  $	-  $	-  $	-  $	-  $	331	$	7,013	$	1,997	$	-	$	-	$	4,834	$	335	$	14,510					
Contingency	$	-  $	-  $	-  $	-  $	-  $	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-					
Office Supplies	$	-  $	-  $	-  $	-  $	-  $	-	$	3	$	0	$	3	$	46	$	5	$	5	$	62					
Travel Per Diem	$	-  $	-  $	-  $	-  $	-  $	-	$	-	$	-	$	-	$	-	$	-	$	-	$	-					
Dues, Licenses & Subscriptions	$	-  $	-  $	-  $	-  $	-  $	125	$	-	$	-	$	-	$	-	$	-	$	-	$	125					
Total General & Administrative:	$	-  $	-  $	-  $	-  $	-  $	7,125	$	14,974	$	6,725	$	5,262	$	6,314	$	11,129	$	4,216	$	55,744					

Operation and Maintenance													
Field Expenses													
Water and Sewer	$	-  $	-  $	-  $	-  $	-  $	-	$	-	$	-	$	-	$	-	$	-	$	43	$	43					
Landscape Maintenance	$	-  $	-  $	-  $	-  $	-  $	-	$	-	$	-	$	-	$	-	$	-	$	6,275	$	6,275					
Total Field Expenditures:	$	-  $	-  $	-  $	-  $	-  $	-	$	-	$	-	$	-	$	-	$	-	$	6,318	$	6,318					
													
Total Expenditures	$	-  $	-  $	-  $	-  $	-  $	7,125	$	14,974	$	6,725	$	5,262	$	6,314	$	11,129	$	10,534	$	62,062					
													
Excess (Deficiency) of Revenues over Expenditures	$	-  $	-  $	-  $	-  $	-  $	(7,125)	$	(14,974)	$	(6,725)	$	29,738	$	18,686	$	(10,421)	$	26,195	$	35,374					

5

Audit Committee Meeting

Section III

Section A
EAGLE HAMMOCK COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS

District Auditing Services for Fiscal Year 2022
Polk County, Florida

Instructions to Proposers

SECTION 1. DUE DATE. Sealed proposals must be received no later than Wednesday, February 1, 2023 at 5:00 p.m., at the offices of Governmental Management Services – Central Florida, LLC, Attn: Jill Burns/Samantha Hoxie, District Manager, 219 East Livingston Street, Orlando, Florida 32801. Proposals will be publicly opened at that time.

Section 2. Familiarity with the Law. By submitting a proposal, the Proposer is assumed to be familiar with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations.

Section 3. Qualifications of Proposer. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District.

Section 4. Submission of Only One Proposal. Proposers shall be disqualified, and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization.

SECTION 5. SUBMISSION OF PROPOSAL. Submit one (1) original hard copy and one (1) electronic copy of the Proposal Documents, and other requested attachments, at the time and place indicated herein, which shall be enclosed in an opaque sealed envelope, marked with the title “Auditing Services – Eagle Hammock Community Development District” on the face of it.

Section 6. Modification and Withdrawal. Proposals may be modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. No proposal may be withdrawn after opening for a period of ninety (90) days.

Section 7. Proposal Documents. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions (the “Proposal Documents”).

Section 8. Proposal. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith.
Section 9. Basis of Award/Right to Reject. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District.

Section 10. Contract Award. Within fourteen (14) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a Contract (engagement letter) with the District.

Section 11. Limitation of Liability. Nothing herein shall be construed as or constitute a waiver of District’s limited waiver of liability contained in Section 768.28, Florida Statutes, or any other statute or law.

Section 12. Miscellaneous. All proposals shall include the following information in addition to any other requirements of the proposal documents.

List position or title of all personnel to perform work on the District audit. Include résumés for each person listed; list years of experience in present position for each party listed and years of related experience.

Describe proposed staffing	levels, including résumés with applicable certifications.

Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person.

The lump sum cost of the provision of the services under the proposal for Fiscal Year 2022, plus the lump sum cost of four (4) annual renewals.
Provide a proposed schedule for performance of the audit.

Section 13. Protests. In accordance with the District’s Rules of Procedure, any protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager, within seventy-two (72) calendar hours (excluding Saturday, Sunday, and state holidays) after the receipt of the Proposal Documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturday, Sunday, and state holidays) after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to the aforesaid Proposal Documents.

Section 14. Evaluation of Proposals. The criteria to be used in the evaluation of proposals are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents.
EAGLE HAMMOCK COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION EVALUATION CRITERIA

Ability of Personnel.	(20 Points)

(E.g., geographic location of the firm’s headquarters or permanent office in relation to the project; capabilities and experience of key personnel; present ability to manage this project; evaluation of existing workload; proposed staffing levels, etc.)

Proposer’s Experience.	(20 Points)

(E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other community development districts in other contracts; character, integrity, reputation of Proposer, etc.)

Understanding of Scope of Work.	(20 Points)

Extent to which the proposal demonstrates an understanding of the District’s needs for the services requested.

Ability to Furnish the Required Services.	(20 Points)

Extent to which the proposal demonstrates the adequacy of Proposer’s financial resources and stability as a business entity necessary to complete the services required.

Price.	(20 Points)

Points will be awarded based upon the lowest total proposal for rendering the services and the reasonableness of the proposal.

TOTAL	(100 Points)

Section B
EAGLE HAMMOCK COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS FOR ANNUAL AUDIT SERVICES

The Eagle Hammock Community Development District hereby requests proposals for annual financial auditing services. The proposal must provide for the auditing of the District’s financial records for the fiscal year ending September 30, 2022, with an option for four (4) additional annual renewals. The District is a local unit of special-purpose government created under Chapter 190, Florida Statutes, for the purpose of financing, constructing, and maintaining public infrastructure. The District is located in the City of Eagle Lake, Polk County, Florida. The District currently has an operating budget of approximately $401,757. The final contract will require that, among other things, the audit for the fiscal year ending September 30, 2022, be completed no later than June 1, 2023.

Each auditing entity submitting a proposal must be authorized to do business in Florida; hold all applicable state and federal professional licenses in good standing, including but not limited to a license under Chapter 473, Florida Statutes, and be qualified to conduct audits in accordance with “Government Auditing Standards”, as adopted by the Florida Board of Accountancy. Audits shall be conducted in accordance with Florida law and particularly section 218.39, Florida Statutes, and the rules of the Florida Auditor General.

Proposal packages, which include evaluation criteria and instructions to proposers, are available from the District Manager at the address and telephone number listed below.

Proposers must provide one (1) original hard copy and one (1) electronic copy of their proposal to Governmental Management Services – Central Florida, LLC Attn: Jill Burns/Samantha Hoxie, District Manager/Staff, 219 East Livingston Street, Orlando, Florida 32801, in an envelope marked on the outside “Auditing Services – Eagle Hammock Community Development District.”

Proposals must be received by 5:00 PM on Wednesday, February 1, 2023, at the office address listed above. Proposals received after this time will not be eligible for consideration. Please direct all questions regarding this Notice to the District Manager who can be reached at (407) 841-5524.

Jill Burns, District Manager
Governmental Management Services – Central Florida, LLC Run Date: Wednesday, January 4, 2022